Your team uses Microsoft Teams daily, yet struggles to manage meetings alongside time off and deadlines, which is a common experience. Most teams experience insufficient collaboration capabilities with the basic calendar features available in Teams.
A Microsoft Teams integrated shared calendar provides the solution to this problem.
In this guide, you’ll learn:
- 3 ways to share a calendar in Microsoft Teams (including the fastest method in 2025)
- How to sync Outlook, Google, or ICS calendars with Teams
- Why native Teams calendars fall short—and a better alternative
Why Your Team Needs a Shared Calendar in Microsoft Teams
A team calendar available for all members helps maintain a combined view of deadlines and scheduled meetings, and availability. It’s essential for:
- Tracking PTO, holidays, and company events
- Scheduling recurring meetings without double-booking
- Managing shift schedules or project timelines
- Getting reminders without switching apps
Microsoft Teams features video calling and chatting as its main strengths, yet its calendar sharing capability receives criticism from users for its limited functionality.
Option 1: Native Teams Channel Calendar (Basic but Limited)
Microsoft Teams enables users to access a Channel Calendar tab, which integrates with Outlook.
- Add it to a Teams channel
- Share meeting invites with members
Limitations:
- No Google Calendar or ICS integration
- Missing color-coding, tags, or filtering
- Unrestricted editing and deletion of events by any user.
Verdict: Works for very simple scheduling—but not for most teams.
Option 2: SharePoint or Outlook Workarounds (Clunky & IT-Heavy)
Some teams try:
- Outlook calendars can be shared between users, but they do not function properly within Teams.
- The implementation of SharePoint calendars requires an IT setup to function properly.
Problems:
- Users must switch between applications because the shared calendars exist outside of Teams.
- The management of access permissions becomes difficult because of unclear permission settings.
- Poor mobile experience
Verdict: Not ideal for hybrid or remote teams.
The Best Way: Shared Team Calendar App for Microsoft Teams
The tool provides one unified interface that displays meetings and PTO requests as well as shifts and birthdays. The application functions within every Teams channel without requiring users to switch between different softwares.
Why Teams Like Shared Team Calendar?
- All-in-one view (meetings, PTO, shifts, birthdays)
- Works inside any Teams channel (no switching apps)
- Syncs Outlook, Google, and ICS calendars
- Embeddable in SharePoint
- Color-coding & tags (e.g., “PTO,” “Deadline,” “Meeting”)
- Advanced views: Month, Work Week, Week, Day & Agenda (perfect for planners!)
- Choose who creates, edits and deletes events
- Only one person needs to install on behalf of the entire team.
How to Share a Calendar in Teams (2025 Step-by-Step)
- Click here to go to the Microsoft Teams app store → Add
- Select your team/channel → Click “Go” → Save on the pop-up
- Add events, color-code, and set permissions
FAQs About Sharing Calendars in Microsoft Teams
Q: Can I share my Outlook calendar in Microsoft Teams?
A: Yes, Shared Team Calendar lets you sync Outlook/Google calendars directly in Teams with more features.
Q: How do I add a shared calendar to a Teams channel?
A: Install Shared Team Calendar from the Microsoft Teams app store.
Q: Does Microsoft Teams support Google Calendar?
A: Not natively—but Shared Team Calendar lets you sync Google Calendar within Teams.
Final Thoughts
Sharing a calendar in Microsoft Teams shouldn’t be hard. While native options are too basic, the Shared Team Calendar app gives your team:
- Seamless integration (no app-switching)
- Sync with Google, Outlook, and other ICS-compatible calendars
- Tags, colors, and permissions
Ready to simplify scheduling? Get Shared Team Calendar now